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Flexible and Affordable SoloChair can provide services for all the needs of your
organization. Whether it is solo and ensemble, large ensemble, honors
ensemble nominations, member directories, elections, or conferences, SoloChair
has the tools to make your event run smoother. Because our system is designed
for flexibility, we can offer these services at an affordable yearly price
with little or no set-up cost. Your members will love the ease of use
and your executive council will love that they don't have to break the
bank. Your members will also love how easily the data can flow from solofest
to honors ensemble selection straight to your program. From All-County
to Area All-State, SoloChair will simplify the process. The Features below are focused toward Solo and Ensemble Festivals. Please contact the webmaster for information about our other services. Features Individual Teachers After setting up an account, individual teachers can register students for any SoloChair festival. The simple online form submits the information to a database through a secure connection where the Chairperson can access the data with his/her password. The "My Account" Page lists information about each festival including a mail link to the Chairperson and a Map link for directions. (Login as a demo member) The member can see how many students he/she has registered for each festival, and print an invoice for each.(sample invoice) There is no need for the teacher to complete extra "tally sheets." One form is all that they need to complete, and the Chair has access to all the necessary data, After the festival has been scheduled, the member can
log on to print his/her Schedule and Playing Permits, and Accompanist
Schedules. * If a conflict should arise at a later date, the member can
even search and view* the entire schedule to find a solution. NEW: Teacher Canceling/Deleting! The chairperson has the option to allow the teachers to do their own deletions and cancellations. However, a student that has already been paid cannot be deleted from the database, but can be marked as cancelled. District Supervisors can also be given delete/cancel privileges for the entire district. NEW: Teacher Time Swapping: The chairperson has the option to allow teachers and/or supervisors to swap times within pre-set rules. This cuts down on the flood of emails that the chairperson receives the last two weeks before the festival. Also the chairperson can turn on the Waiver Wire to allow teachers to swap times with the cancellations of others. Chairperson
As a Chairperson, you receive an extra set of tools when you log in.
The "Manual Entry" tool, allows the Chair to enter students that were not submitted online for some reason. It uses the same form as the standard registration. You can enter the data quickly, without having to retype the common information, like teacher's name and school address. Once Registration is closed, you may choose to download the data (as a tab-delineated file) and import it into your favorite database or spreadsheet program. This feature alone will save you countless hours of typing. However, SoloChair also has many online tools to help you. Although, you have to make some decisions along the way, SoloChair can aid you in every step of the scheduling process. Our Payments Records page will help you keep track of
who has sent in their check. Payments are automatically reflected int
he teacher's invoice. Once you post the schedule, you can choose to block
those teachers that have not paid yet from viewing the schedule. Feb. 09 - The Schedule Rocket has been improved to account for students performing multiple times and sibling groups. It can resolve about 80 percent of the conflicts, leaving you with less fine tuning to do. Feb. 09 - The "Booster Chair" added to help move elementary age students to reasonable times. The "Search and Print " tools allow the Chair to view the entire database while searching and sorting by numerous categories. You may also print invoices and schedules for each teacher. New: Speed check in: By asking teachers to submit their NYSSMA manual information online, you can pre-check it a few days before the festival. The pre-check goes very fast, because it is sorted in page order. It is also more reliable than asking a student to do it at the site. With the new Flag Tool you can mark any errors in the database and also send an automated email to the teacher. New Piano Pool: The
piano pool allows you to assign piano rooms in just a few seconds. The "Instrument Totals" Page shows the number of each instrument, broken down by level. It also lists the amount of time needed for each instrument family, based on the time allotted for each solo or ensemble.
With the "Assign Rooms" tool, the Chair sets how many rooms for each family and then assigns which instrument/level goes in each room. By doing this, all the room numbers are entered in the database, saving you from having to enter them for each individual student. You only have to change a few records to account for overflow.
When you have completed the schedule, you can use the
"Label Maker" to print address and return address labels right
from SoloChair. Also, you can print student labels to go on forms or folders.
The student labels can be customized with up to eight lines of data. With the "ChairMail" tool you can skip mailing out schedules all together. Instead, send an email to all the teachers registered for your festival saying, "The schedule is complete, please log on to SoloChair.com to print your copy." Not only does this save you time, but it also will save you money on ink, paper, and postage.* If you have further questions, please contact us at mail@solochair.com * - Features can only be used if schedule is built online. |
